Cloud-Based HR Systems: The Future of HR Management

According to a 2022 survey by PwC, 57% of HR leaders reported that they had moved their core HR functions to the cloud, with 60% stating that cloud adoption met or exceeded their expectations in delivering value to both HR and business functions ​(PwC).

Additionally, a 2023 report by ADP highlighted that 75% of HR professionals noticed an improvement in employee experience after implementing cloud-based HR systems​(ADP).

So, why are so many HR professionals interested in implementing cloud-powered HR systems? In this article, we’ll explore the benefits of cloud-based HR systems and how they can help your HR team stay ahead of the curve.

#1 Accessibility and Flexibility

With cloud-based HR systems, HR professionals can access important information and tools from anywhere, at any time. This makes it easier to manage employee data, respond to requests, and stay on top of HR tasks while on the go. Cloud-based systems also provide a high degree of flexibility, allowing HR teams to adjust to changing business needs and scale their operations up or down as necessary.

As a cloud-based HR platform, Brightspark also greatly facilitates mobility and flexibility. Employees can easily log on using any mobile device and request sick or vacation leave, as well as having a responsive UI for accessing data on the go.

#2 Cost Savings

Implementing and maintaining on-premise HR systems can be costly and time-consuming, especially for small and mid-sized businesses. Cloud-based HR systems, on the other hand, offer a cost-effective solution that requires a minimal upfront investment. These systems are typically subscription-based, allowing businesses to pay only for what they need and scale up as they grow.

PwC’s 2022 survey found that 53% of organizations using cloud-based HR systems experienced significant cost savings, primarily due to reduced infrastructure costs and scalable subscription models​(PwC).

Through Brightspark, we pride ourselves in being a platform catered for companies of any size. This ensures scalability while continually reducing overhead costs that would typically affect HR teams of growing organizations.

#3 Data Security

Cloud-based HR systems offer enhanced data security features, including encryption, firewalls, and multi-factor authentication. These systems also offer automatic backups and disaster recovery plans, ensuring that critical data is always protected and accessible.

Brightspark is supported by Microsoft Azure, which offers a high-level security standard for physical, infrastructure, and operational security. The data stored within Brightspark is safeguarded through a Secure Socket Layer (SSL) encryption, guaranteeing secure communication between users and the Brightspark hosted server.

#4 Streamlined Processes

Cloud-based HR systems can automate many HR functions, including training management, time and attendance, and benefits administration. These systems can also provide real-time data and analytics, enabling HR professionals to make data-driven decisions and monitor performance. By automating these processes, HR professionals can focus on more strategic initiatives and provide a better employee experience.

Brightspark does exactly that, by providing comprehensive dashboarding capabilities, giving your HR team precisely the visibility that they need to keep an eye on key data.

#5 Improved Collaboration and Communication

Cloud-based HR systems offer enhanced collaboration and communication features, allowing HR professionals to work together more efficiently and effectively. These systems can facilitate communication between HR teams and employees, improving engagement and fostering a more productive work environment.

According to a 2023 report by ADP, 75% of HR professionals observed an improvement in their ability to provide a positive employee experience after adopting cloud-based HR systems​(ADP).

Therefore, cloud-based HR systems offer a wide range of benefits that can help HR teams stay ahead of the curve. By providing accessibility and flexibility, cost savings, data security, streamlined processes, and improved collaboration and communication, cloud-based systems can help businesses of all sizes optimize their HR operations and provide a better employee experience.

#6 ROI and Long-Term Benefits

While cost savings are mentioned, it’s important to also consider the long-term return on investment (ROI) that cloud-based HR systems offer. By automating routine tasks, reducing the need for extensive IT support, and providing real-time analytics, these systems can lead to significant long-term financial savings.

Moreover, cloud-based systems can enhance employee productivity and engagement by providing user-friendly interfaces and easy access to information, which in turn contributes to sustained business growth. Investing in a cloud-based HR system like Brightspark not only streamlines current HR operations but also positions your business for future success by fostering a more efficient and agile workforce.

Supercharge your HR Processes Today!

It’s no secret that a cloud-based HR system is a great option for any growing business. Our team has over 20 years of working alongside leading HR professionals, and we have what it takes to help your HR team reach its full potential!

Ready to get started with Brightspark? Get in touch today to speak to one of our experts!